Why Going Paperless Saves Time and Money

Did you know that paperwork is one of the largest overhead expenses in an organization? It’s true! Whether we’re computing the cost of raw materials, time, or the cost of lack of efficiency, paperwork is expensive, even while considering household usage and budget.

But no worries, gone are the days of physically filling out, organising and analysing endless forms and files! Paperless solutions are the answer, whether it’s through scanning, digitization of old files or a transformed mode of data collection.

Exactly how much does switching to paperless forms and solutions help a business, you ask?

1. Save Money

From March 1st, the prices of coated and uncoated papers have been increased by $20 a tonne. The user industry has been told that prices would be raised further by $20 each at least four more times this month

Add this to the ink costs, printer maintenance and storage costs of all that paperwork, and the answer presents itself. Going paperless can reduce such expenses, processing manpower and more tremendously.

2. Save Time

According to a survey from Xerox, 46 percent of employees waste time every day on paper-intensive processes. As we know in a business, time is money! And manually filling out, mailing, collecting and reviewing forms is undeniably time-consuming.

A paperless record management system cuts file processing down by roughly 4 days. This also means lesser chances of error during data collection, file maintenance and information analysis as well!

3. Save Space

Office space devoted to file management can be used for more efficient uses in a paperless office. This allows people to make more use of their room and save money on storage expenses during the year. Cloud Storage solutions, in comparison, is much more cost effective. HeyForm even offers upto 50GB of cloud storage!

4. Save The Environment

A tree can best produce, on common, 17 reams of paper, and takes approximately a hundred years to grow. By decreasing paper utilization, groups could have an immediate effect on decreasing their carbon footprint.

Going paperless allows to lessen C02 (carbon dioxide) emissions. Turning a virgin tree into 17 reams of paper results in 110 lbs of C02 being released into the atmosphere. Additionally, the common tree can absorb around 2,000 lbs of C02 in its lifetime, and that’s what you’d be cutting down! Undoubtedly, every effort must be taken by organisations to reduce paper usage as much as possible.

Don’t own a business? Here are some other areas where you can choose the more cost effective path of paperless solutions.

Event /Party Invitations:

The average cost of physical wedding invitations is $5,000 to $8,000. The average cost of digital wedding invitations, on the other hand, will cost no more than $100!

With the help of online services, designing event invitations and cards can be fun, creative and efficient and with the plethora of online tools available, you can design to your heart’s content!

Moreover, attaching and reviewing RSVP’s has never been easier, just link your HeyForm to your invitations, and wait for an answer. Your guests will be directed to your RSVP form where they can immediately confirm their presence to your event.

HealthCare Data Management:

Digitization of healthcare information has innumerable benefits, especially since paperless data collection, form access and security can keep records filed and organised in an easily accessible way. This makes it easy to fill, easy to review, and easy to refer to and access, which is essential for a healthcare service. Further, it can greatly reduce the chance of errors.

Check out HeyForm’s ready-to-go templates under Healthcare: https://heyform.net/templates/category/Healthcare

Paperless Classrooms

Instantly grade homework assignments and exams, and review student feedback and fee payments online!

Because of technological advances and demands in the twenty-first century, digital transformation of business operations is not just extremely rewarding, but it is also becoming a requirement. And as we’ve established, now is a good time as any to go paperless! Whether it is via scans, forms, emails or online tools, it’s definitely the best way to move forward. So, will you make the change?