Online Registration and Consent Made Effortless with HeyForm

Paper-based forms are a nightmare, aren’t they? Printing them in bulk, lugging them around, getting them filled out manually, and then dealing with the mountain of paperwork. This was the daily struggle for Bapi, the owner of a Mixed Martial Arts (MMA) gym in Bangalore, India. Every time a new student joined or a tournament was organized, the joining and consent forms alone consumed hours of his precious time. When one of his students introduced him to the concept of online forms, Bapi instantly knew this was the game-changer he needed.

More Privacy and Control with HeyForm

Previously, Bapi used paper forms to gather registration details, liability waivers, and medical releases from parents before each new batch of students. However, storing these forms in binders posed a significant problem. A few instances of missing student information forms made Bapi realize that sensitive data could be accessed by anyone walking into the gym.

“I’m sure nobody would misuse this information, but it’s just not something that another student, parent, or even some of my staff need access to,” Bapi said.

HeyForm’s flexible design and user-friendly templates allowed Bapi to seamlessly convert his paper forms into elegant online versions. These forms could be shared via email, social media, or even embedded on the gym’s website. The added security layers in the form and storage database ensured that private information remained secure and accessible only to authorized personnel.

Transparency every step of the Way

When students and their parents fill out the online form, Bapi receives an instant notification email with the information neatly inserted into a pre-set template, branded with his gym’s logo. This information is also available as a downloadable PDF. Students and parents receive a copy of this PDF form via an autoresponder email.

“I wanted the new online form to look exactly like the scanned forms I have in my archives,” Bapi said. “HeyForm gives me that flexibility, and I believe many businesses would appreciate it.”

For tournaments, all submitted information could be exported as CSV files to archive the data. Bapi also utilized HeyForm to send copies of the original PDF to government sports authorities, ensuring regulatory compliance. Additionally, crucial medical information is sent via autoresponder emails to tournament venues, ensuring it’s available on-site in case of an emergency.

HeyForm is Available Anywhere, Anytime

Once the form is ready, Bapi usually sends it to students via a dedicated link. If a student hasn’t filled out the registration form before coming to a scheduled gym session, Bapi uses HeyForm on a mobile device or tablet to collect the necessary information on the spot.

“The fact that my students can access HeyForm on a tablet is incredibly useful,” Bapi said. “I can set it up at an event, and it probably saves about four hours of someone’s work at the registration desk and the certificate desk. The data is automatically available with HeyForm’s help.”

A Comprehensive Online Form

With HeyForm, Bapi optimized his gym’s workflow. He overcame the challenge of getting the information into software tools like Google Sheets, helping his gym run like clockwork and keeping track of student details efficiently.

HeyForm enables business owners like Bapi to do more with their existing forms, turning them into customizable online forms. The collected information can be stored, used to fill out a template, exported, shared as a PDF form, and sent to other software tools within your organization’s workflow.

Conclusion

Switching from paper-based forms to HeyForm’s online solutions has revolutionized the way Bapi manages his MMA gym. Not only has it streamlined the registration and consent process, but it has also added layers of security and convenience that were previously unimaginable. If you’re tired of the paperwork headache and looking for a seamless, secure, and efficient solution, give HeyForm a try. It might just be the game-changer you need.

FAQs

1. What is HeyForm?
   HeyForm is an open-source form builder that allows users to create engaging conversational forms for surveys, questionnaires, quizzes, and polls without any coding skills.
2. How secure is HeyForm?
   HeyForm incorporates multiple layers of security to ensure that private information is stored securely and accessible only to authorized personnel.
3. Can I customize the forms in HeyForm?
   Absolutely! HeyForm offers flexible design and user-friendly templates, allowing you to customize forms to match your branding and specific needs.
4. Is HeyForm mobile-friendly?
   Yes, HeyForm is accessible on mobile devices and tablets, making it convenient for on-the-go data collection.
5. How can HeyForm improve my business workflow?
   By converting paper forms into online versions, HeyForm helps streamline data collection, storage, and sharing processes, making your workflow more efficient and organized.

Ready to transform your business operations? Try HeyForm today!